Paying a scholarship
Note that the procedure for making a scholarship payment differs from making a sponsor payment (unless the scholarship pays only tuition and fees).Learn how to make scholarship payments
Starting the sponsorship process
To become a sponsor at Indiana University, you must be able to enroll in and utilize our vended sponsor portal. This portal will be used to obtain invoices and submit payments and will ensure enhanced security for our sponsors via email authentication.
Your organization (or the student you’re sponsoring) must submit a financial voucher or other documentation indicating what portion of the student’s tuition and fees should be billed to you. This voucher might be considered:
- An authorization
- A letter of credit
- A financial guarantee
- For 529 plans, a letter indicating how many hours the student has remaining before achieving their degree
The documentation should include, at a minimum, the following information:
- The sponsored student’s name and university ID
- The authorized term (e.g., fall 2022) or range of dates covered by the voucher
- Sponsor contact information, including name, mailing address, and phone number of the primary contact
- The amount authorized or the types of charges covered by the voucher
As a sponsor, you cannot make your payment of fees conditional upon final grades, course completion, or employment status.
Sponsored student vouchers, invoices, and due dates
To avoid late fees, be sure to submit vouchers to the Office of the Bursar by the due date listed on the student’s bill. Vouchers submitted after the fourth full week of a term may be declined.
We’ll credit the student’s account within 48 hours after we receive a voucher, and we’ll send you an invoice after the term’s refund periods end. The invoice will be due in full within 30 days.
If you don’t pay in full by the due date, we’ll contact you to determine why payment has been delayed. If you neither pay nor respond, we’ll contact the student at their university email address to request that they follow up with you. In most cases, a delay in payment is due to a sponsor needing additional information from the student.
We reserve the right to decline further vouchers from you if you do not pay.